workspace space race

How successful enterprises are solving spatial challenges

Thought Leadership on Integrated Workplace Management Systems presented by iOFFICE.

Real estate is one of an organization’s biggest line items and most valuable assets, second only to its employees. The buildings, warehouses and offices your business occupies significantly impact everything from employee recruiting and retention to industry reputation, energy utilization, operational efficiency and much more. In fact, you’d be hard-pressed to find a single aspect of your enterprise that isn’t affected by the walls it resides within. Suffice to say, the space your corporation occupies significantly affects your bottom line and your organization’s continued success — and yet, in our 2016 State of the Workplace survey we issued to nearly 200 facilities leaders, more than 72 percent identified space as a major concern.

What’s more, these same participants also indicated the following three space-related areas as top technology needs:

51% Energy optimization

46% Conference room scheduling

45% Ergonomics

Winning the space race

And as new office trends emerge and your corporation continues to grow, so do spatial challenges, employee expectations and, unfortunately, real estate prices. Successful organizations are struggling to find an economical and sustainable solution that won’t smother growth and innovation. There’s no doubt the space race is a frustrating dilemma, but it’s not impossible to overcome. In this guide, we’re going to share how you can use space optimization to support your team, meet key objectives and avoid wasting a single square foot of your facilities — and how one successful business accomplished all three.

Closed doors and cubes to open office

High-level executives know it takes risk to inspire positive change, but it also takes careful, calculated steps. A risk without forethought is much more likely to fail. But well-planned and deliberate change is what distinguishes industry leaders from the ordinary.

That’s exactly what a Texas-based financial services company discovered when they began their space optimization journey in early 2014. After two decades working out of the traditional, cubicle-filled, department-siloed spaces popular with the banking industry, the company moved its headquarters to a new building. The company was also experiencing rapid growth during this period and a deluge of new hires meant accommodating the needs of a younger workforce. A new building offered the corporation an opportunity to change its space utilization and better optimize for the workforce of the future.

Like most businesses, this enterprise realized the way employees use space was changing dramatically. In addition to removing walls and creating an open-office environment, younger workers also expect a space that fosters collaboration and mobility, but also provides independent workstations and quiet areas for phone calls. But while these updates can increase productivity and employee satisfaction among the millennial crowd, it wasn’t as welcome to baby boomers who’d grown accustomed to the traditional environment they’d enjoyed for decades.

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